Employee Hours Calculator

Enter your start time, end time, and break minutes for each day you worked during the week, then click "Calculate Total Hours." For example, if you worked Monday through Friday with times like 9:00 AM to 5:30 PM each day with 30-minute lunch breaks, enter these details for each day. The calculator automatically adds all days together and shows your weekly total in both standard format (like 40h 0m) and decimal format (40.00 hours), which is perfect for payroll processing. Days you didn't work can be left completely blank and won't affect your total.

Simply enter your break duration in minutes in the "Break" field for each day. For example, if you worked from 8:00 AM to 5:00 PM with a 60-minute lunch break, enter 8:00 as start time, 17:00 (5:00 PM) as end time, and 60 in the break field. The calculator shows 8h 0m worked (8.00 decimal hours) because it automatically subtracts the 60-minute break from the 9-hour span. You can combine multiple breaks - if you took a 15-minute morning break and 45-minute lunch, just enter 60 total minutes. This automatic break deduction ensures accurate payroll calculations.

Decimal hours convert time into a single decimal number for easier payroll calculations. For example, 8 hours and 30 minutes becomes 8.5 decimal hours, and 7 hours 45 minutes becomes 7.75 hours. Employers and payroll systems prefer this format because it simplifies wage calculations - you can multiply decimal hours directly by hourly pay rate (8.5 hours × $20/hour = $170) without converting minutes. Standard format requires extra conversion steps. Our calculator shows both formats simultaneously: 8h 30m (8.50 decimal hours), giving you the flexibility to use either format for timesheets or payroll processing.

The calculator automatically handles overnight shifts that cross midnight. For example, if you start at 11:00 PM and end at 7:00 AM the next morning, enter 23:00 as start time and 07:00 as end time. The calculator recognizes that 7:00 comes after 11:00 chronologically and calculates 8 hours correctly, not a negative number. If you have a 30-minute break, enter 30 in the break field, and you'll see 7h 30m (7.50 decimal hours). This makes it perfect for night shift workers, security guards, healthcare workers, and anyone with schedules spanning midnight.

Yes, simply add up all your break times and enter the total minutes in the break field. For instance, if you took a 10-minute morning break, 45-minute lunch, and 10-minute afternoon break, that's 65 minutes total - enter 65 in the break field. The calculator will subtract this full amount from your work time. If you worked 9:00 AM to 6:00 PM (9 hours) with 65 minutes of breaks, your actual work time is 7h 55m (7.92 decimal hours). This ensures accurate time tracking even with multiple break periods throughout the day.

This calculator is perfect for irregular schedules because you only fill in the days you actually worked. For example, if you worked Monday (8:00-16:00), Wednesday (10:00-14:00), and Friday (12:00-20:00), just enter those specific days and leave Tuesday, Thursday, Saturday, and Sunday blank. The calculator totals only your working days and shows an average per day worked. This flexibility makes it ideal for part-time employees, freelancers, contractors, and anyone with varying weekly schedules. The daily breakdown shows exactly which days contributed to your total hours. For more detailed time calculations beyond weekly totals, explore our time calculator.

This calculator is extremely accurate, calculating down to the minute and displaying decimal hours with two decimal places for precision. For example, 7 hours and 47 minutes is calculated as exactly 7.78 decimal hours (47 ÷ 60 = 0.783, rounded to 0.78). All calculations follow standard time arithmetic and payroll rounding practices. The calculator uses the same time calculation methods as professional payroll systems, making it reliable for verifying timesheets, preparing invoices, or calculating wages. Results are instant and processed locally on your device for privacy and speed.

First, calculate your total weekly hours including all days worked. If your total exceeds 40 hours (the standard full-time threshold), the excess is overtime. For example, if the calculator shows 45.5 decimal hours for your week, you have 5.5 hours of overtime (45.5 - 40 = 5.5). Multiply regular hours by regular pay rate and overtime hours by overtime rate (typically 1.5× regular rate). While this calculator doesn't automatically separate overtime, it provides accurate total hours so you can manually calculate overtime pay. For additional time calculation tools, check our hours calculator.

While this calculator is designed for individual time tracking, managers can use it to verify employee timesheet accuracy or calculate hours for one employee at a time. For each employee, enter their weekly schedule with start times, end times, and breaks, then record the total hours shown. The calculator provides a clear daily breakdown making it easy to spot discrepancies or verify submitted timesheets. For team-wide time tracking, you might need dedicated workforce management software, but this tool excels at quick verification and individual hour calculations. It's perfect for small business owners, team leads, or HR staff checking timesheet math. For additional time-related calculations, try our hours calculator.

Use the decimal hours format shown in the results for billing calculations. For example, if you worked a total of 23.75 decimal hours on a client project at $50/hour, multiply 23.75 × $50 = $1,187.50. The calculator's daily breakdown lets you show detailed time allocation if clients request itemized invoices - you can list hours for each day worked. For additional flexibility with time conversions and calculations, explore our time calculator. Keep copies of your calculated hours as backup documentation for your invoices and financial records.